Instrumentos archivísticos y generalidades de las Tablas de Valoración Documental (TVD)
Summary
The video delves into the importance of archival instruments and documentary evaluation tables in effective document management. It discusses the classification framework, consolidation of archival instruments, and retention tables for managing documents at various stages. Emphasizing the significance of document valuation and the role of terminological banks in standardizing document processes, it also outlines the legal framework and methodological steps for developing archival instruments. The video stresses the need for a multidisciplinary team to assign values to documents and highlights the final disposition procedures based on their values for preservation.
Introduction to Archival Instruments
Explanation of archival instruments and documentary evaluation tables that are essential for proper document management and application.
Archival Instruments
Discusses the classification framework, general consolidation of archival instruments, and the importance of retention tables in managing documents at different stages.
Documentary Valuation Tables
Details the characteristics and design of documentary valuation tables for managing accumulated document collections and determining primary values.
Document Management Program
Explains the purpose of a document management program, its budget, tasks, and aims to preserve and make public information accessible.
Unique Inventory Format
Introduces the unique inventory format as an archival instrument for identifying, classifying, and managing documents, including electronic formats.
Terminological Banks
Discusses the role of terminological banks in standardizing document terminology and processes for efficient archival management.
Acquisitions Plan
Differentiates between acquisitions plans and their role in meeting specific management needs.
Regulations and Laws
Highlights the legal framework through Decree 2609 of 2012 and Law 594 of 2000, emphasizing the establishment of final disposition times for documents.
Methodological Steps
Outlines the methodological steps for developing archival instruments, including document retention tables and valuation criteria.
Document Valuation Process
Explains the importance of document valuation, involving a multidisciplinary team to assign values and determine final disposition.
Final Disposition
Details the procedures for final disposition of documents based on their values and the importance of digitalization or migration for preservation.
Approval Process
Describes the validation process for document valuation, involving internal committees and officials for approval and implementation.
FAQ
Q: What is the purpose of a document management program?
A: The purpose of a document management program is to preserve and make public information accessible.
Q: What are retention tables and their importance in managing documents?
A: Retention tables are important in managing documents at different stages by outlining the retention period and final disposition times for documents.
Q: How are terminological banks helpful in archival management?
A: Terminological banks help in standardizing document terminology and processes for efficient archival management.
Q: What is the role of acquisitions plans in document management?
A: Acquisitions plans play a role in meeting specific document management needs and ensuring proper acquisition of relevant documents.
Q: What are the legal frameworks mentioned regarding document management?
A: The legal frameworks mentioned include Decree 2609 of 2012 and Law 594 of 2000, which emphasize establishing final disposition times for documents.
Q: Why is document valuation important in document management?
A: Document valuation is important as it involves assigning values to documents with the help of a multidisciplinary team to determine their importance and final disposition.
Q: What is the procedure for the final disposition of documents based on their values?
A: The final disposition of documents based on their values involves processes such as digitalization or migration for preservation purposes.
Q: Describe the methodological steps for developing archival instruments.
A: The methodological steps for developing archival instruments include creating document retention tables and valuation criteria in collaboration with a multidisciplinary team.
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